outlook for mac update series updates all occurrences

If you use Exchange server, including Office 365 email or Outlook.com, your categories are stored in your mailbox.

This page sums up a few things Ive learned about Outlook categories and color categories, with suggestions for using and managing categories along with troubleshooting tips.

If you are setting up a new system and using your old pst the color categories will be available on the new system.

If you imported from an old data file, right click on the root folder (Outlook Today), choose Properties and click the button to Upgrade to color categories.

This will assign random colors to the categories assigned to items in your data file.

In the Group Policy Editor (with the Outlook 2007 or greater ADM files installed), look under Miscellaneous.

You can also add the categories by adding a string value under the policy registry key.

If you have more than one Email account in Outlook, categories added to the registry are available only to the default account or default data file.

You can use the All fields page to bulk add categories to Outlook 2007 or Outlook 2010.

However, there is a way to add color categories to IMAP messages.

See Outlook Categories, Flags, and IMAP Accounts for more information and the workaround.

For example, if you use a category named PITA Customer you would not want it included on email sent to customers.

Yes, this type of scenario really happened, more than once.).

If you use Exchange and its configured to remove categories, adding the key to Outlook will not work, youll need to speak to your admin.

This can also be set using Group Policy; look for it in the Office adm files, under Outlook Miscellaneous.

Value Data: 1 to keep categories on sent mail, 0 to not include categories.

Other users will see your categories in a white color (unless its already in their color category list).

While this is not possible to do from the master category list in newer versions of Outlook, it is possible to type a list of categories and add them to the master list.

Close Outlook and type or paste the following command in the Start Search field (Windows 7) or in the Run command (WinXP): outlook.exe cleancategories.

This will not remove the categories from individual items.

To remove categories from Outlook items, create a search folder to find the items that have categories assigned then remove the categories using Select All, then right click and choose Clear All Categories.

If you use a pst file and move the pst file to another computer, youll keep your categories.

Outlook For Mac Update Series Updates All Occurrences